When the song of the angels is stilled, when the star in the sky is gone,
when the kings and the princes are home, when the shepherds are back with
their flocks, the work of Christmas begins:
to find the lost,
to heal the broken,
to feed the hungry,
to release the prisoner,
to rebuild the nations,
to bring peace…
to make music in the heart.
Howard Thurman
American author, civil rights leader, and theologian (1899–1981)
When Paul Johnson, Willow’s programming director, got this poem in an email from his mom more than a year ago, he set it aside, never realizing it would eventually influence 2011 Christmas Eve services at Willow Creek South Barrington 2011 Christmas Eve services.
“As the programming team started discussing themes for Christmas, we tried several approaches and none of them worked,” he said. That’s when Paul remembered the poem. Most Christmas Eve services conclude with the baby Jesus wrapped in swaddling clothes and lying in a manger. “As I read this poem to the creative team, we all realized there was something to it—that His birth was just the beginning.”
With the first of the Christmas Eve services less than one week away, Paul shares insider information around what it takes to deliver 12 services that will impact more than 80,000 people.
Willow Weekly: Every year at Willow’s Christmas Eve services, we count on Christmas music, an inspiring message from Bill, and the traditional “Silent Night” at the end of the service—and we always anticipate a uniquely creative element. Can you tell us what we can expect this year?
Paul Johnson: In addition to singing favorite Christmas carols, we’ll have an original (short) film that begins with the birth of Jesus, and the film is scored live with a 22-piece orchestra.
View a trailer >>
WW: Most of us don’t start thinking about Christmas until Thanksgiving, but your team starts much earlier in the year. Can you share with us what goes into planning Willow’s Christmas Eve services?
Paul: We started talking about Christmas before Memorial Day. Everyone in programming and production discussed the service from last Christmas and we asked ourselves what worked well, what didn’t work, and what new elements we wanted to bring in for this year.
WW: How long does the process take?
Paul: We land on a theme by early August. From there the theme is developed into a concrete idea, which we land by early October. We do pre-production in October, shoot [the film] in November, and begin editing after Thanksgiving. In the meantime, the worship team is busy with preparing the music and worship elements and the production team is working on the technical aspects. By the time we begin dress rehearsals, everything comes together.
WW: How many people does it take to put on a Christmas Eve service?
Paul: Including the orchestra, the choir, band, production volunteers, and staff, there are about 100 people. Add to that the video crew, actors, and people who build the sets and work with lights, and that’s another 60. It takes nearly 20 people to decorate the lobby, hang lights. And that doesn’t count the volunteers it takes to help greet guests, care for the children in Promiseland, serve in Dr. B’s, and help on the traffic team—that could be another 1,000 people. You can see why we ask for a lot of volunteers!
WW: Considering how busy things must be for you and your team right now, how do you prepare your hearts for Christmas?
Paul: Let me start by saying we know we can’t do this on our own. It’s way bigger than one person, one team, or even several teams. But it’s not too big for God, and unless He intervenes, it doesn’t work out. So, we turn to Him and ask for His guidance. We ask Him to direct us if we’re heading down a road that doesn’t line up with what He has in mind. And He does. We do our best to be obedient.
Personally, and I believe this is true for every one of us on the programming/production teams, I spend time every day in prayer and in the Word. When I let my time with God slide, there is increased confusion and chaos. I’m amazed at the direct correlation between my spending time with God and the fruit that it yields.
WW: How can we pray for the upcoming services?
Paul: Pray for the people who will be in the seats at the services. We don’t know where their hearts are, but God does. There are people on the Catalyst Team who have taken responsibility for filling entire sections of the auditorium at some of the services and they’re reaching out to people who may not have a church home or a relationship with God. We are praying that our work will please God and that He will use it to speak to the hearts of the people who are far from Him.
All services are free and no tickets are required. Plenty of General Admission seating is available on all levels of the Auditorium at all services. Christmas Eve services at South Barrington are as follows:
- Sunday, December 18 at 5 & 7 p.m.
- Monday, December 19 at 7 p.m.
- Tuesday, December 20 at 7 p.m. (conducted entirely in Spanish)
- Wednesday, December 21 at 7 p.m.
- Thursday, December 22 at 7 p.m.
- Friday, December 23 at 5 & 7:30 p.m.
- Saturday, December 24 at 12:30, 3, 5:30, & 8 p.m.